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    Frequently Asked Questions

    Mailing Address

    Mailing Address:
    Office of the Registrar
    Baruch College /CUNY
    151 E. 25th Street, Box H-0850
    New York, NY 10010

    Registrar Office Hours

    Monday to Thursday: 9:00am to 6:00pm
    Friday: 9:00am to 5:00pm

    Registrar's office telephone number

    646-312-1150

    Registrar's Office fax number

    Registrar’s office fax number: 646-312-1151

    CUNYfirst Self Service

    • How to search/register/validate/swap a course?
    • How to view course history?
    • How to pay tuition and fees?

    What is the Degree Works Audit (DWA)?

    The Degree Works Audit (DWA) is a computerized program that displays your academic information based on the college’s requirements found in the Baruch Bulletin. The DWA enables you to track your academic progress towards a degree. The DWA provides information on how each requirement was satisfied and which courses can be taken to complete your remaining requirements.

     

    Is my Degree Works Audit the same as my Academic Transcript?

    The Degree Works Audit (DWA) is an unofficial advisement tool. It is not an Academic Transcript.

    How can I get the most out of my Degree Works Audit?

    You should always review your degree progress report prior to meeting with an advisor, preparing any questions you may have regarding your requirements.

    Who can help me understand the DWA?

    Process and print out your audit and see your respective undergraduate academic advisor or graduate academic advisor.

    Undergraduate Academic Advisors

    Center for Academic Advisement, NVC: 5-215, (646) 312-4260

    Graduate Advisors

    • Zicklin School of Business, MS Programs, NVC 13-221, 646-312-3140
    • Zicklin School of Business, MBA Programs, NVC 13-280, 646-312-3132
    • Marxe School of Public & International Affairs, 135 East 22nd Street, Suite 1005, 646-660-6757

    Can the DWA help me decide which courses(s) I should take next semester?

    The audit shows both your completed and incomplete coursework for your degree. To learn more about the courses and confirm whether you have met the prerequisites, click on the underlined course and you will be linked to the Schedule of Classes. From there you can click on the course title to see a description and the prerequisites for the course.

    What do different sections of my Degree Works audit represent?

    The different sections of your audit shows how your courses are being applied to your over all degree requirements–i.e., major courses, minor courses, and electives.

    NOTE: “Electives not allowed” are still counted towards your degree and total credit count and GPA. Any courses that exceed the number of “Elective classes allowed” or do not apply to any requirement, will be placed in this section.

    How do I file for graduation?

    To file for graduation, please fill out Application for Graduation form and submit to Registrar’s office.

    When should I file for graduation?

    Deadlines for submission are as follows:

    Graduation Deadline
    December 2019 (finishing Fall 2019) September 16, 2019
    May 2020 (finishing Winter or Spring 2020) February 14, 2020
    August 2020 (finishing Summer 2020) June 15, 2020

    Can I get a letter verifying that I graduated?

    After your degree is posted on your transcript, you will be able to obtain a letter from the Registrar’s office confirming your degree.

    If I participate in Commencement, have I earned my degree?

    No. Commencement is held before degree auditors can determine if Spring and Summer candidates have fulfilled their final requirements. Participating in the ceremony is not a guarantee of graduation.

    For more information, see Application for Graduation

    Can I have my transcript held until the degree is posted?

    If you want your transcript request to be held until the degree is posted, be sure to specify that when making your request. All obligations, whether academic or financial, must be cleared before your records will be released

    What is ePermit?

    ePermit is CUNY’s online application to obtain permission to register and attend classes at another CUNY college. Please note that an ePermit does NOT automatically register a student for a course nor doe s issuance of an epermit guarantee enrollment at the host college. Students who apply for an ePermit are taking a chance. NO seats are guaranteed at Baruch College or at any other CUNY host college.

    What are the eligibilities to apply for an ePermit?
    • Students must currently be matriculated at Baruch College. (Visiting students and non-degree students are not eligible.)
    • Undergraduate students must have 2.0 (or higher) cumulative GPA at Baruch.
    • Graduate students must have 3.0 (or higher) cumulative GPA at Baruch.
    • Students must have no negative holds that impact enrollment activity on their records (e.g., advisement, library, and bursar holds).
    • Students must meet all Baruch College registration requirements, such as residency and immunization. There is also a term credit load limit for the term/session. In addition, duplicate registration is not permitted.
    • All prerequisites must be completed prior to submitting an ePermit request. Please check the desired courses’ enrollment requirements (prerequisites and corequisites) at both Baruch College and the host college before applying.
    • ePermits will not be approved for first-semester freshman or transfer students except Macaulay Honors College, ROTC, and CUNY BA students.
    If I have a hold on my record, can I apply for an ePermit?

    If you have a “negative service indicator” on your record that impacts enrollment activities, you must clear it with the office that placed the hold on your record before you can apply for a permit. (Please note: “APS” or “Academic Plan Status” has no impact on enrollment.)

    How many credits can I take on ePermit?

    Students can take a combination of ePermit and Baruch courses up to the following limits per term and session:

    • Spring and Fall term: 18 credits
    • Summer: two courses (up to 8 credits) per session. Ten-week Session 3 counts as one Session 1 and one Session 2.
    • Winter session: 7 credits

    How do I apply for an ePermit?
    Please follow the instructions provided by the ePermit.  Click here for more detailed instructions.
    Where do I pay for my ePermit?

    Payment for ePermit courses is made to Baruch College, not the host college. Students eligible for financial aid are to apply through their home college and are responsible for meeting any credit load requirements. Tuition is calculated based on the host college credits. Courses for which material fees are applied are paid by the student to the host college.

    How do I know if my ePermit request was approved?

    ePermit applications are processed in the order in which they are received. Upon receipt of requests, applications are reviewed and processed in approximately 5 to 7 business days. During times with a high volume of requests, applications can take up to 10 business days to process.

    Students should check back on CUNYfirst for updated status of ePermit requests.
    Once submitted, the status of the ePermit can be checked by returning to the Student Center > ePermit option on the drop-down menu. Choose the desired term @ Baruch College > Search Epermit. Select the desired ePermit application on far left hand side > Continue.

    If you are not sure whether your ePermit request(s) have been approved, please check via your CUNYfirst account or contact our unit by emailing ePermit@baruch.cuny.edu to confirm (please use your official Baruch student email and provide your full name and Empl. ID (8 digit CUNYfirst number).

    Please note: Any courses taken outside of Baruch College without prior final approval from Baruch College Registrar’s office will not be permitted to transfer back.

    How do I register for an ePermit i was approved for?

    Prior to taking courses at another institution, a student should inquire at the host college for registration dates and procedures governing permit/visiting students.

    Students may need to register in person for their approved course or, in some instances, may be able to register through CUNYfirst, depending on the host college’s policies. In most cases, a student who has approval from Baruch College and the host college should see a corresponding term and enrollment appointment associated with the host college.

    If there is a term at the host college, you may try to enroll in the host course by adding it to the shopping cart and then checking out completely. You are enrolled in the course when the system shows a green check mark in the Status column to indicate successful registration for a class.

    What if I want to cancel an ePermit that has already been approved?

    CUNYfirst. > Self Service. > Student Center. > Academics tab: drop down menu > ePermit. Select desired term @ Baruch College. Search ePermit, then click on the button at the lefthand side of the desired ePermit. Continue> scroll down to see details and comments for the ePermit. (The Comments field can be expanded by dragging the lower right corner of the box View/Hide Comments in the lower part of the page.) Click “Cancel.”

    The ePermit unit at the Registrar’s office will be notified of the cancellation and will reach you via your Baruch student email, to make the necessary changes to your CUNYfirst account. Please allow 1 to 3 business days for a response to your cancellation request. Remember that you must also drop the course registered for at the host college. To avoid any tuition liability, the host course must be dropped before the start of the term/session.

    If a “Cancel” button is not available in the ePermit, you can initiate ePermit cancellations by emailing the following information to epermit@baruch.cuny.edu. (Please send the email via your official Baruch student email.):

    “I would like to officially cancel the approved epermit(s).
    Full name
    Empl.ID number (CUNYfirst 8 digits)
    Term/Session of ePermit
    Host college (not Baruch College)
    Host college course (not Baruch course).”

    To make sure you are not billed for courses you do not intend to take, please make sure you drop the host course(s) prior to the start of the term. The course must be dropped at the host college (before start of the term/session) and you must also cancel the ePermit request at Baruch College for a 100% refund.

    Can I take a course at a non-CUNY college?

    Yes, you can take a course at a Non-CUNY college. In order to do so, you have to fill out an Outgoing Permit Application. You may pick up the application from the Registrar’s office or download it from the website.

    Are there restrictions or guidelines for visiting undergraduate ePermit students?

    Yes. Please review the policies set forth by the respective Baruch College dean’s offices:

    For ALL undergraduate students:

    For Weissman School of Arts and Sciences undergraduate courses:

    Courses above the 4000 level require permission from the Weissman School of Arts and Sciences dean’s office AND academic department prior to final approval and registration ability. You must submit a notice on official Baruch College letterhead indicating the course permission received from the dean’s office and academic department to the Office of the Registrar ePermit Unit.

    For Zicklin School of Business undergraduate courses:

    Permits are not issued for 3000 level accounting and finance courses. Additionally, enrollment in 4000 and 5000 level Zicklin courses are not available to visiting students.

    For all visiting undergraduate and incoming ePermit students, Zicklin School of Business courses may not exceed 9 credits on their Baruch College (lifetime) academic record. This includes courses accumulated through matriculated records and non-degree records such as ePermit.

    Please note, the following disciplines are part of the Zicklin School of Business: accountancy (ACC), computer information systems (CIS), economics (ECO), finance (FIN), insurance (INS), law (LAW), business policy (BPL), management (MGT), business (BUS), international business (IBS), marketing (MKT), operations research (OPR), real estate (REA), and statistics (STA).

    Are there restrictions or guidelines for visiting graduate ePermit students?

    Yes. Please review the policies set forth by the respective Baruch College dean’s offices:

    For ALL graduate students:

    For Weissman School of Arts and Science graduate courses:

    Courses are subject to the approval of the Weissman Office of Graduate Studies, NVC 8-211, and are contingent upon availability.

    For Zicklin School of Business graduate courses:

    Courses are subject to the approval of the Zicklin School of Business Office of Graduate Programs, NVC 13-280 or 646-312-3132. Approvals are contingent upon availability.

    Permits are not issued for 9000 level (graduate) accounting courses. Additionally, enrollment in 9000 level (graduate) accounting courses are not available to any visiting students.

    For School of Public Affairs Graduate courses:

    Courses are subject to the approval of the Marxe School of Public & International Affairs Office of Graduate Admissions, 135 E 22 St., Room 1011, and are contingent upon availability.

    Record Release (Transcripts & Certificate of Attendance)

    How do I request a copy of my transcript

    Before requesting transcripts, please be certain that you do not have any holds that will prevent the processing of your request. Transcripts may be requested online, by mail, and in person. Students may request official transcripts to send to themselves. Student copies are available through CunyFirst Student Service Center.

    Note: an official transcript is one which will be submitted to a third party (e.g., another school, a job). Unofficial transcripts should be used for advising purposes. If you receive and open a transcript, it cannot be considered “official” for the purpose stated above.

    Ordering Online

    Baruch College provides a service which allows students to request a transcript online. Simply click on the link below to get started. Students using this service are responsible for the $7 transcript fee, as well as a $2 surcharge for using this system. Transcripts can be requested 24 hours/7 days a week using this service. Upon receipt of requests, transcripts are processed in 3 to 5 business days.

    Order your transcript online

    Check your online order

    Ordering By Mail

    Please click on the transcript request form and return it to the Registrar’s office for processing. Do not forget to sign and date the form. Upon receipt of requests, transcripts are processed in 5 to 7 business days.

    Transcript Request Form – PDF (Download Adobe Acrobat)

    Mailing address: Transcript Unit

    Office of the Registrar
    Baruch College
    151 E. 25th Street, Box H-0850
    New York, NY 10010

    Ordering In Person

    Come to the Office of the Registrar and obtain a transcript request form or bring the form completed from the website. Do not forget to sign and date the form. Upon receipt of requests, transcripts are processed in 5-7 business days.

    Office location:Office of the Registrar

    151 East 25th Street, Room 850

    New York, NY 10010

    What is the cost of a transcript?

    Each copy of the transcript costs $7. Please make check or money order payable to Baruch College. Transcripts sent from Baruch to other units of CUNY are free.

    How long it takes to receive a transcript?

    Requests are processed in 5-7 business days of their receipt. However, for students who attended prior to 1981, requests are processed in 7-9 business days. Transcript requests will not be processed unless all financial and other obligations to the College are met.

    For questions about transcripts, can I contact the Registrar's office by e-mail?
    Yes. For transcript questions, send an e-mail to transcripts@baruch.cuny.edu. Please make sure to include your name and the last 4 digits of your social security number in all communications.
    How can I obtain an official enrollment verification letter to verify my enrollment?

    Go to Enrollment Verification to submit your request.

    How do I change my address?

    Complete the personal data change request form  available on the website and also in the Registrar’s office. Submit the form to the Registrar’s Office in person, by postal mail, or by using the CUNYfirst Document Upload feature. You must date and sign this form.

    ** Post Office box numbers are not acceptable**

    How do I change my name?

    Complete the Personal Data Change Form available on the web site and also in the Registrar’s office. Submit the form to the Registrar’s Office in person, by postal mail, or by using the CUNYfirst Document Upload feature along with the following documentation:

    • Naturalization papers (certificate and court order)
    • A certified copy of a court order authorizing the change of name
    • A copy of the marriage certificate (if applicable)
    • A copy of a birth certificate

    How do I change my ID/ social security number?

    Complete the Personal Data Change Form available on the web site and also in the Registrar’s office. Submit the form to the Registrar’s Office in person, by postal mail, or by using the CUNYfirst Document Upload feature along with a copy of your social security card.

    How many credits must I be enrolled in to meet TAP eligibility?

    NYS Higher Education Services Corporation (HESC) require students to take at least 12 credits that count toward their stated degree in order to qualify for full-time TAP.

    Why did I receive a message regarding my TAP award?

    You received a message regarding your TAP award because one or more of your courses fall within the Elective Classes Not Allowed block in your DegreeWorks audit. Additionally, FACTS indicated one or more of your courses do not meet degree requirements.

    How can DegreeWorks assist me in determining my course compliance?

    You received a message regarding your TAP award because one or more of your courses fall within the Elective Classes Not Allowed block in your DegreeWorks audit. Additionally, FACTS indicated one or more of your courses do not meet degree requirements.

    How can I check to see if my courses meet my degree requirements?

    You can check your degree requirements through your DegreeWorks account. DegreeWorks can be accessed via the CUNYFirst.

    What is FACTS?

    FACTS is an online tool used to determine your eligibility for state aid including TAP.

    For instructions on how to access FACTS click here.

    What steps can I take to prevent future issues with course compliance?

    Meet with your academic advisor and check DegreeWorks prior to your course registration and be sure to select at least 12 credits that satisfy unmet requirements.

    At least a week after you’ve registered for your courses check your DegreeWorks account again to ensure that none of your courses fall in the Elective Classes Not Allowed

    Can I view my eligibility for TAP using FACTS?

    Yes. For instructions on how to access FACTS click here.

    What do I need to do to restore my TAP award?
    Make sure that you have filed an Intended Major Form or a Minor Form (the class may be compliant with the proper major or minor). Tap Compliance form is available online on the Registrar’s website
    Must my courses be pre-approved if I am an Ad Hoc major?

    If you are an Ad Hoc major, the courses must be pre-approved by the Weissman School of Arts and Sciences.

    Is there a deadline to declare or change my major or minor?

    Yes. You have 21 days from the start of classes to declare or change your major or minor.

    If I add/drop a course, will it affect my course compliance?

    Yes. Any changes to your registration may affect your course compliance. If you make a change to your registration, we recommend that you check DegreeWorks a few days later to see if any of your courses fall into the Elective Classes Not Allowed category.

    If I meet course compliance am I guaranteed to receive my TAP award?

    In addition to meeting course compliance, you must also meet Academic Progress and Program Pursuit requirements. For more information regarding TAP Program Pursuit and Academic Progress, go to https://www.baruch.cuny.edu/financialaid/tap_requirements.htm

    Why do I need to follow course compliance for TAP?

    Following TAP course compliance helps you maintain your financial aid and helps with faster progress towards graduation.

    Can I take courses as a visiting student?

    Yes, if you are currently enrolled in a degree program at another college or university, have a bachelor degree, or have taken some college courses in the past. If you are a junior or senior in high school you make take courses during the summer sessions.

    How do I apply?

    In general, most students will need to fill out a non-degree application, pay the processing fee, and submit documentation, such as transcripts or permits from home colleges.

    Non-Degree Application can be found on the Office of the Registrar website.

    What courses can I take?

    The schedule of classes is available online. In all cases, course prerequisites must be met. Course descriptions and prerequisites can be found in the online schedule of classes or in the bulletin . Non-degree students may register for any course provided there is space available and they have meet all prerequisites and/or co-requisites.

    Are courses transferable?

    Students receive college credit for courses taken at Baruch College under any status except auditor. Students should check with their home institutions or future home institution regarding acceptance of courses taken at Baruch College.

    Where do I get course materials, like the syllabus and textbook?

    You must contact the department for a list of course materials. Departments are listed by discipline under the Baruch College directory at baruch.cuny.edu/directory

    How much does it cost per credit?

    Tuition and fees are subject to change. To view current tuition and fees please visit www.baruch.cuny.edu/tuition. Tuitions rates are higher for Out of State (non-New York State) residents. In order to qualify for New York State tuition rates, all new students must file the Residency Form which can be found at baruch.cuny.edu/undergrad/residency.htm.

    Do I have to satisfy immunization requirements?

    Students who register for 6 or more credits at Baruch College must satisfy New York State immunization requirements. For more information, check our website at baruch.cuny.edu/undergrad/immunization.htm. Immunization records can be submitted using the CUNYfirst Document Upload feature.

    What if I am an international student?

    First, your transcript must be translated by an official agency. We will accept a copy of the original. Second, if you do not have a U.S. social security number, please contact the unit at visiting.students@baruch.cuny.edu. If you have questions regarding a VISA please contact the ISSC at www.baruch.cuny.edu/studentaffairs/issc/index.htm .
    How do I register?

    After your application is reviewed and approved, you will receive a confirmation email with instructions on how to access the online registration system.

    Am I eligible for financial aid at Baruch?

    You must speak to your home school regarding financial aid for courses on permit at another school.

    How do I pay my bill?

    Payments are processed by the Office of the Bursar. For all payment options, please visit the Bursar website at www.baruch.cuny.edu/bursar/payment.htm#inperson.

    How do I gain access to the building(s)?

    You must bring a copy of your paid tuition receipt to the ID Center in order to have a Baruch College ID issued to you. Please visit www.baruch.cuny.edu/psafety/idcard.htm#students for hours.


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