Guide For Department Chairs

Topic: Email Reports

Steps:

1. Log in to the Your Input Matters! Online Student Course and Faculty Evaluation system site at https://baruch.cuny.edu/evaluations.
2. Hover over Reports in the menu bar at the top of the page
3. Click on Email PDF Reports.
4. You will be brought to the PDF Report Generator and Emailer.
   1. This screen will show the response rates for your authorized disciplines/reporting units that you have access to and have been released to departments and instructors.

How To Use:

1. From the upper left dropdown, select the semester or year you want or select “All Years”
2. If more than one discipline code exists in your department (e.g. MTH, CSTM, FSPM), change “All Departments” to a specific discipline code. This will present you with all instructors and classes in the selected discipline.
3. If you are looking for a particular instructor, you can choose the instructor from the “See all instructors” drop down menu.
4. If you are looking for a particular course level (i.e. Graduate (GRAD) or Undergraduate (UGRD)) or course type (e.g. Lecture (LEC), Recitation (REC) or Lab (LAB)
5. Ensure that “See All Course Groups” is always selected
6. You will see a list evaluation reports which are available for downloading/email
7. Select reports to download via email (see Tips section below)
   1. For one or more reports, click the check box next to the left of the class information for each report you want to download.
   2. For all of the listed reports, click on the check box next “All” at the top of the list
8. If you want all the reports in a single file instead of a file for each report, check the “Group reports into one PDF file” option under the “Email me the selected reports”
9. Click on the “Email me the selected reports” button above the list of reports.
10. If there are any report pdfs that are not ready for download the system will generate them. A report generator status message will appear to let you know that this process is occurring.
11. The reports will be attached to an email. If you did not check group into one pdf file, you will receive an attachment for each report. The email message will list each report that is attached. If the number or size of the attachments is too large to be sent as one email, the system will split the reports over multiple email messages.

Tips:

• Do not choose all reports for a discipline code (department) for more than one term at a time as the email may not be delivered due to file sizes.
• Do not choose ALL reports for more than one department at a time as the email may not be delivered due to file sizes.
• If you do not get the email with the reports, try selecting less reports at one time.